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Data Protection in Companies

What You Need to Consider

Germany is regarded as the country of data protection par excellence

For companies, this means a multitude of regulations they must adhere to—on one hand, to avoid legal consequences. On the other hand, your customers and employees, especially young people, increasingly value transparent and secure data protection.

Data Protection under the GDPR

The General Data Protection Regulation (GDPR) is a regulation developed and valid at the EU level for storing and processing personal data. It replaced the previous, significantly less comprehensive legislation on May 25, 2018. Together with the Federal Data Protection Act (BDSG), the GDPR currently regulates data protection in Germany.

The key points are:

  • A legal basis or consent from the individual concerned is necessary for the lawful processing of personal data.
  • Data may only be stored as long as it is needed for the purposes for which it was collected.
  • Individuals have the right to access the data that companies have stored about them.
  • Individuals have the right to request the deletion of their stored data.

 

  • Data must be securely stored and protected from third-party access.
  • Privacy by Default: Default settings must meet basic data protection requirements.
  • Companies with more than ten employees handling personal data need a data protection officer.
  • Violations are punishable by fines or imprisonment.

Ensuring Lawful Data Protection in the Company: Here’s How

Even if you implement the regulations and requirements of the GDPR in your company to the best of your knowledge and belief, this does not mean that you necessarily cover everything. A robust data protection concept also includes regularly checking compliance with current regulations. There are several options and tools available for this purpose.

GDPR-Scanner

Manually checking a website's compliance with GDPR standards quickly becomes a lengthy and complicated task, especially for large websites. It's faster and easier using appropriate tools. A GDPR scanner automatically scans websites for external services and cookies, generating a comprehensive report, including a risk assessment. This provides you with an independent and objective evaluation within minutes.

When using GDPR scanners, keep in mind that not all tools automatically scan the entire website, including all subpages. However, capturing all subpages is essential to identify all cookies, plugins, and other connected tools. Especially for large sites, an automatic scan of all subpages is indispensable—otherwise, routine website checks become a true Sisyphean task.

 

Data protection must-haves for companies of all sizes:

  • Transparent and comprehensible privacy policy
  • Data-saving surveys and forms 
  • Privacy by default 
  • Data protection officer 
  • Obligation of employees to maintain data secrecy 
  • Encryption of personal data on mobile data carriers 
  • Secure disposal and deletion of sensitive information 
  • Documentation of data protection measures and test reports 
  • Regular data protection audits 
  • Powerful firewall to protect sensitive data 
  • Procedures and guidelines for dealing with data breaches 

Data protection no-gos are the following:

  • Data collection and processing without a legal basis 
  • Data processing outside the purpose of collection 
  • Use of data for advertising purposes without consent 
  • Data transfer to third parties outside the EU 
  • Unauthorized disclosure of personal data 
  • Blindly trusting service providers with regard to data protection 
  • Delaying or avoiding the deletion of personal data 
  • Private devices at work or private use of company devices 
  • Insecure passwords at the workplace 

Data protection in companies is extensive, but possible - and we can help you with it

Although the General Data Protection Regulation is comprehensive, it is extremely clear and understandable in most respects. With privacy by default, the call for data minimization, the right to information and deletion and other provisions, it is clearly designed to protect the rights of consumers. Companies that deal transparently with data protection and their measures in this regard can clearly score points with their customers and thus gain a competitive advantage.

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